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Privacy Policy

Personal data (usually referred to just as “data” below) will only be processed by us to the extent necessary and for the purpose of providing a functional and user-friendly website, including its contents, and the services offered there.
Per Art. 4 No. 1 of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as the “GDPR”), “processing” refers to any operation or set of operations such as collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment, or combination, restriction, erasure, or destruction performed on personal data, whether by automated means or not.
The following privacy policy is intended to inform you in particular about the type, scope, purpose, duration, and legal basis for the processing of such data either under our own control or in conjunction with others. We also inform you below about the third-party components we use to optimize our website and improve the user experience which may result in said third parties also processing data they collect and control.

Information about us as controllers of your data

The party responsible for this website (the “controller”) for purposes of data protection law is:

Compax Software Development GmbH
CEO: Leopold Kojeder Headquaters: Hebbelplatz 5/Top 3, A-1100 Wien Commercial Register: FN 247217f VAT Number: ATU61277148

Data protection officer

The controller’s data protection officer can be reached by:

E-Mail: dataprotection@compaxdigital.com
Address: Compax Software Development GmbH, St. Peter Gürtel 8 8042 Graz, Österreich, Atn to data protection officer

The rights of users and data subjects

With regard to the data processing to be described in more detail below, users and data subjects have the right

  • to confirmation of whether data concerning them is being processed, information about the data being processed, further information about the nature of the data processing, and copies of the data (Art. 15 GDPR);
  • to correct or complete incorrect or incomplete data (Art. 16 GDPR);
  • to the immediate deletion of data concerning them (Art. 17 DSGVO), or, alternatively, if further processing is necessary as stipulated in Art. 17 Para. 3 GDPR, to restrict said processing per Art. 18 GDPR;
  • to receive copies of the data concerning them and/or provided by them and to have the same transmitted to other providers/controllers (Art. 20 GDPR);
  • to file complaints with the supervisory authority if they believe that data concerning them is being processed by the controller in breach of data protection provisions (rt. 77 GDPR).

In addition, the controller is obliged to inform all recipients to whom it discloses data of any such corrections, deletions, or restrictions placed on processing the same per Art. 16, 17 Para. 1, 18 GDPR. However, this obligation does not apply if such notification is impossible or involves a disproportionate effort. Nevertheless, users have a right to information about these recipients.
Likewise, under Art. 21 GDPR, users and data subjects have the right to object to the controller’s future processing of their data pursuant to Art. 6 Para. 1 lit. f) GDPR. In particular, an objection to data processing for the purpose of direct advertising is permissible.

Information about the data processing

Your data processed when using our website will be deleted or blocked as soon as the purpose for its storage ceases to apply, provided the deletion of the same is not in breach of any statutory storage obligations or unless otherwise stipulated below.

Types of data processed

Contact data (e.g. names, addresses, e-mail, phone number), entered data (e.g. filled in online forms), metadata (e.g. IP adresses) and usage data (e.g. which URL was called)

Purposes of the processing

  • Provision of our online offer and user-friendliness.
  • Marketing
  • Contact requests and communication
  • Range measurement
  • (Pre-) contractual services (e.g. customer acquisition, applications)

 

HOW DO WE USE YOUR DATA?

  • When you sign up to receive our news updates. We will handle your personal information (such as your name and email address) to provide you with our news updates in line with any preferences you have told us about. When we send you our news updates because you have opted-in to receive them, we rely on your consent to contact you.
  • You can unsubscribe from our updates at any time by responding to any email you receive from us to tell us you wish to unsubscribe.
  • When you contact us either by phone, email, via our “contact us” page or via social media, we will usually collect your name, social media handle and contact details, because it is in our legitimate interest to make sure we can properly respond to your query.
  • Technical information when you use our website. When you consent to our use of cookies, we collect information about how you use our website. We use this information to improve our website and to better understand how people use it. More detail on the information we collect and how we do this is set out in our cookie policy below.
  • When you attend one of our events or a third party event we also attend (including virtual events via video conferencing providers), we will usually collect your name, address, email address and phone number. We collect this information at third party events because it is in our legitimate interests to promote our business and when you attend one of our events, we collect this information because it is in our legitimate interests to know who is attending our events.
  • When you apply for a job with us we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), test results (inc. psychometric), qualifications, accreditations and any additional information we may receive from our recruitment partners. We will use your personal information to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.

WHO DO WE SHARE YOUR DATA WITH?

  • Business partners, suppliers and subcontractors for the performance of the contract we enter into with them or you. This are mostly daughter companies of the responsible company or the web hoster.
  • Google Analytics, Google Maps (see own topic)
  • Promotional events and marketing organisations, we do not sell data for marketing purposes, but may share your data with an event organiser including where we run workshops with co-presenters. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.
  • Regulators / Authorities / Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
  • Contact form data with HubSpot (see own topic)

Details about processing

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses target-oriented cookies. You will find more information on Google Analytics’ use of user data in Google’s data privacy statement. You can prevent Google’s collection and use of data – which are created by cookies – by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=de
We use webanalysis for our legitimate interest to improve our website and our relationship to the visitors.

IP- Anonymisation

We use the function “Activate IP-Anonymisation” on this website. This means that Google will shorten your IP-address prior within the member states of the European Union or other contractual states of the Treaty on European Economic Area. Only in exceptional cases your complete IP-address will be transmitted to one of Google’s servers in the USA and shortened there. Commissioned by this website’s operator, Google will use this information to evaluate your use of the website, to compile reports on website activities and to provide the website’s operator with other services related to website and internet activities. Your IP-address, which is transmitted by your browser in the context of Google Analytics, will not be merged with any other data held by Google.

Google Maps

We integrate the maps of the service “Google Maps” of the provider Google. The data processed may include, in particular, IP addresses and location data of the users, which, however, are not collected without their consent (usually executed in the context of the settings of their mobile devices); service provider: Google Ireland Limited
privacy policy: https://policies.google.com/privacy;

Cookies

When you visit this website, information (“cookies”) is saved on your computer, that allows the website to recognize you during later visits. This is how the website is optimally adjusted to your interests. If you do not consent to the storage of cookies on your computer, please deactivate the use of cookies in your browser settings. We would like to point out, however, that you might not be able to use the website’s full functionality in this case.

Log Files

Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”).
The information we collect includes unique identifiers, browser type and settings, device type and settings, operating system and application version number. We also collect information about the interaction of your browser with our services, including IP address and the date, time, and referrer URL of your request.
Legal basis is our legitimate interest to operate the website securely

Newsletter and electronic notifications

We send newsletters only with the consent of the recipients or a legal permission.
To subscribe to our newsletters, it is generally sufficient to provide your e-mail address
We may store unsubscribed email addresses for up to three years based on our legitimate interests before deleting them to prove consent was previously given. The processing of this data is limited to the purpose of a possible defense against claims.
You can cancel the receipt of our newsletter at any time, i.e. revoke your consent or object to further receipt.
The logging of the registration process takes place on the basis of our legitimate interests for the purposes of proving its proper course.

Contact form (HubSpot)

To offer a contact form we use services provided by HubSpot, Inc.

If you use the contact form functionality, you agree that any data entered there will be processed by HubSpot maybe also outside of the European Union depending on your current location.

More details about data processing by HubSpot can be found here https://legal.hubspot.com/privacy-policy

HOW LONG DO WE KEEP YOUR DATA FOR?

We will only retain your personal information for as long as we need it (e.g. we are required to keep it to comply with our legal, accounting or regulatory requirements). Log Files are stored for one week, except in the case of an attack, when they are needed for forensic analysis or legal action.
In the case of job applications, the data will be stored for at least 6 months.
In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the homepage.
The registration data of a newsletter registration will be stored for three years. The legal basis is our legitimate interest to prove the proper registration and to defend legal claims.

Questions, comments and feedback

Your feedback and suggestions on this notice are welcome.
If you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by email at dataprotection@compaxdigital.com

This privacy policy was last updated on 2021-12-09